How to Use Facebook to Improve Your Customer Support

Customer support is becoming increasingly important as consumers demand better and better service. Where once, it was okay to reply back within a few days, the gap has now narrowed to within a few hours, or the consumer will most likely become frustrated, or look for a similar product elsewhere. Consumers want information, and they want it quickly, so they can move on with their purchase, which is beneficial to you because it means you can sell more, more quickly. Local Seattle customers flock to social media to ask questions about products, about sizing and fit, in store availability, and much more. In fact, in one study by Oracle, 43% of consumers would rather reach out through social media, rather than emailing, calling, or using an on-site chat box.

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Social media allows you to interact with your consumers quickly, efficiently, and for nothing more than the cost of your time or that of your social media manager. The following tips from local Seattle social media company Rory Martin will help you to get started.

Respond Quickly

Most Facebook users contact companies on Facebook for a quick response, and in fact, the company now supports this feature. If you respond to most messages within 3 minutes during online hours, you get a badge that consumers will see. While this might be a lot of pressure, it is a great tactic for improving consumer relations. How can you keep up? Either have someone dedicated to handling chats, or integrate Facebook into your CRM so you can easily see chats while ringing up sales, or managing your warehouse.

Make Sure Someone Knowledgeable is In Charge

One of the worst things you can do to your customer service is put just anyone in charge. Great customer service means the respondent has to be highly familiar with your products, services, policies, and offerings. If something isn’t right, they have to know it, and they have to be able to answer key questions like “Do you have this in blue”.

Acknowledge Feedback

Whether good or bad, you should be responding and within a few hours to most feedback left on your page. Take a moment to say thank you to those who rave about you, and offer to help fix the issue if someone left negative feedback. If someone has a problem with an order, fix it, and do so publicly.

Be Professional

Professionalism is key to any successful customer service, and social media is no different. Maintain your professional image, stick to branding decisions, and treat every chat like the user is going to take screenshots and post them publicly, because they very well may.

Be Transparent

If you’re having issues, let customers know. Social Media is a great way to get the word out quickly, can help you to allay any problems, and will reduce the demand on your technical support as well.

Make Time

It is crucial that you have the time to quickly respond to and help anyone contacting you over social media. This means setting aside a certain amount of time to respond to people, checking your messages whenever you have a break, and seeing it as an important responsibility.

If you don’t have the time, and don’t have the budget to bring in a full time social media manager, consider outsourcing. Local Seattle social media management company Rory Martin can help. Contact us to ask for a free quote, or to learn more about our social media services.

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